Quail Hollow-East Homeowners Association

Meetings identified as Special Board Meetings or SBM are meeting without formal written notice sent to all members - notice is always available on the website

Members can attend all meetings of the board with the exception of Executive Meetings as indicated in the Association Bylaws.

If you have questions about issues discussed Email the Board.
Meeting Date Agenda Item Meeting Date Agenda Item
2022 2023
January 19, 2022
Treasurer Report		 1. 2022 Election of the Board
2. Bank Signature Card Update
 January 18, 2023
Treasurer Report		 1. 2023 Election
2. Bank Account Signature cards
3. Trees in the park
4. Leaves raked or blown into the street
October 19, 2022
Treasurer Report		 1.  Treasurer Presentation
2.  2022 Reserves Study
3.  2023 Budget
4.  Appoint 2023 Elections chairperson
 October 18, 2023
Treasurer Report		 1.  2023 Reserves Study
2.  2024 Budget
3.  124th & Quail Creek Lane Intersection
4.  Inspection of the Park Equipment
5.  2024 Election Chairperson
2020 2021
January 15, 2020
Treasurer Report		 2020 Election of the Board January 13, 2021
Treasurer Report		 1. 2021 Board Election
2. Bank Records Update
3. Reminders to be placed in the next newsletters
4. Sidewalk problem at 121st & Quail Creek
October 21, 2020
Treasurer Report		 1. Chip Distribution under Swings
2. 2020 Reserves Study
3.  Budget Presentation by Treasurer
4.  2021 Budget
5.  Appoint 2021 Elections Chairperson
6.  Association Address Change
7.  Landscape Votes Taken by Email
 October 20, 2021
Treasurer Report

1.  Budget & Reserves Presentation by Treasurer
2.  2021 Reserves Study
3.  2022 Budget
4.  Appoint 2022 Elections chairperson
2018 2019
January 24, 2018 1.  2018 Election of the Board
2.  Replacement of the HOA Computer		 January 16, 2019
Treasurer's Report		 1.  Postage
2.  Tree Trimming in the Park
3.  2019 Election of the Board
4.  Bank Signature Card Update
May 16, 2018
Treasurer's Report 		1.  Landscape Project
2.  Sponsored events
     a.  Garage Sale
     b.  Block Party
3.  Fence along 121st 		September 3, 2019
Treasurer Report		 1.  Water Leak
2.  Park Amenities
June 13, 2018

Fence along 121st

 October 24, 2019
Treasurer Report		 01.  Playground Equipment Inspection
02.  Park Equipment
03.  Third Trash Container Requested
04.  Plants & Tree Requested
05.  Treasurer Presentation regarding 2020 Estimated Budget
        and 2019 Reserves Study
06.  2019 Reserves Study
07.  Annual Budget for 2020
08.  Appoint 2020 Elections chairperson
09.  Chip distribution under swings
10.  Contact List
11.  Member Request for Newsletter
12.  Amend Bylaws
September 12, 2018
Treasurer's Report		 1.    Review HOA Sponsored Events Update
       a. Garage Sale
       b. Block Party
2.    Front yard appearance enforcement
3.    Park Garbage
4.    2019 Board Election Chairperson
5.    2018 Reserves Study
6.    2019 Estimated Budget
7.    Homeowner Requests
       a. Neighborhood Directory
       b. HOA Cash Flow Summary Explanation
       c. Budget Explanation by Treasurer
       d. Cleaning the Monument & 124th St Fence
       e. Explanation for Fence Decision Process
  
Addendum to September 12, 2018 Minutes  
2016 2017
January 13, 2016
Treasurer's Report		 2016 Board Election January 25. 2017
Treasurer's Report		 1. Inspection of the playground equipment
2. 2017 Election of the Board
May 18, 2016
Treasurer's Report		 01. HOA Sponsored Events
      a. Garage Sale
      b. Block Party
02. Common Area Trash Problems
03. Advance Payment Receipt Letters
04. Landscape Projects
 May 17, 2017
Treasurer's Report

01.  Inspection of the playground equipment
02.  Wind storm tree damage
03.  Wind Storm Fence damage
04.  Rain damage to walkway leading to Gaarde
05.  HOA Sponsored Events
     a.  Garage Sale
     b.  Block Party
06.  Addendum - Playground Inspection
September 21, 2016
Treasurer's Report

01. HOA Sponsored Events
     a. Garage Sale
     b. Block Party
02. 2017 Board Election Chairperson
03. 2017 Estimated Budget
04. Inspection of the playground equipment

 September 13, 2017
Treasurer's Report

01.  Inspection of the playground equipment
02.  2017 HOA Sponsored Events review
       a.  Garage Sale
       b.  Block Party
03.  Lawn Care Policy Violations
04.  Basketball Hoops
05.  Appointment 2018 Election Chairperson
06.  2018 Estimated Budget
07.  2017 Reserves Study
08.  Draft Plan - Proposed 121st Fence Replacement
2014 2015
January 22, 2014
Treasurer's Report		 01. 2014 Board Election
02. Automatic Pay to Contract Carriers		 January 21, 2015
Treasurer's Report		 2015 Board Election
May 14, 2014
Treasurer's Report		 01. Printer
02. Old printer & supplies
03. Vice President Appointment
04. Financial Status
05. HOA Sponsored Events 		April 29, 2015
Treasurer's Report		 01. Welcome Basket Baskets
02.  HOA Sponsored Events
03. Water - Common Areas & HOA member lawns
September 17, 2014
Treasurer's Report

01. Barkdust
02. Billing Policy Update
03. Elections Chairperson
04. HP Printer 2550
05. Reserves
06. 2015 Estimated Budget
07. Landscape Contract
08. Garbage Can for Upper Park
09. Steering Wheel Assembly on the Playground Equipment

 September 16, 2015
postponed to
September 30, 2015
Treasurer's Report

01. Water Leak & Tree Removal
02. Quickbooks
03. Playground Chips
04. 121st Flower Bed Bike Path Blockage
05. Tree for shading playground benches
06. Replacement of the street trees
07. Light on shed
08. HOA Sponsored Events Update
     a. Garage Sale
     b. Block Party
09. 2016 Estimated Budget
2012 2013
January 18, 2012 2012 Board Election January 17, 2013
Treasurer's Report		 01. Park Lighting
02. Park Trees
03. Financial Oversight
04. Off-Site Meetings
05. Bylaws Review
06. Street Trees
07. 2013 Board Election
February 15, 2012
Special Board Meeting
Treasurer's Report		 01. Estimated 2012 Budget
02. Collection Policy
03. Insurance Umbrella		 February 7, 2013
Special Board Meeting
Treasurer's Report		 01. Street Trees
02. Neighborhood Watch
03. Bylaws Review
04. Collection Policy Late Fees
05. Assistant Treasurer Appointed
May 15, 2012
Treasurer's Report		 2012 Events April 22, 2013
Special Board Meeting
Treasurer's Report		 01. Park Lighting Update
02. Street Trees Update
03. Neighborhood Watch Update
04. Reserves Funding
05. Checking, Savings & Reserves Account Bank Bundle
06. Reserves Loan to Operating
07. Increase Reserves Interest Income
08. Community Garden
09. Lawn Care Policy Update
10. 2013 Events
11. Income Receipt and Expense Disbursement Procedure
12. Meetings Procedure
June 26, 2012
Special Board Meeting
Treasurer's Report		 01. 2012 Reserves
02. 2012 Budget Comparison
03. Dues Increase
04. Delinquent Accounts
05. Bark Dust
06. 121st Appearance
07. 2012 Block Party		 September 9, 2013
Treasurer's Report		 01. Security Light Update
02. 2013 Events Review
03. Elections Chairperson Appointment
04. Postage
05. Reserve Study
06. Estimated 2014 Budget
07. Wood Chips
08. Playground Equipment Repair
09. 2013 Landscape Contract
August 7, 2012
Special Board Meeting
Treasurer's Report		 01. Landscape Contract
02. 2012 Block Party
03. Website Financial Reports		    
September 20, 2012
Treasurer's Report		 01. Review 2012 Events
02. Problems in the park
03. Appoint Elections Chairperson
04. Postage		    
November 15, 2012
Special Board Meeting
Treasurer's Report		 01. Survey
02. Sign in Park
03. Lighting in Park
04. Privacy Policy
05. Board Meeting Dates
06. Bylaws Update
07. Loan to Operating & 2013 Estimated Budget		    
 
2010 2011

January 19, 2010
Treasurer's Report

 2010 Board Election

January 18, 2011

 2011 Board Election
February 16, 2010
Special Board Meeting
Treasurer's Report		 1. Bank & Corporate Documents
2. Retired Board Member Presentation
3. 2010 Estimated Budget
4. 2010 Events
5. Neighborhood Watch Coordinator		 February 15, 2011
Special Board Meeting
Treasurer's Report		 01. 2011 Estimated Budget
02. 2011 Events
03. Neighborhood Watch Coordinator

May 11, 2010
Treasurer's Report

 1. Plant Replacement
2. 2010 Events
3. Member Comments

May 17, 2011
Treasurer's Report

 01. 2011 Events
02. Fence behind Lot 41
03. Park Hours
July 13, 2010
Special Board Meeting
Treasurer's Report		 1. Block Party
2. HOA Equipment Usage
3. Lost & Found Box		 June 21, 2011
Special Board Meeting
Treasurer's Report		 01. Escrow for two properties
02. Welcome Basket
03. Security  Issue
04. Block Party

September 21, 2010
Treasurer's Report

 1. Review 2010 Events
2. Bylaws Review
3. Appoint Elections Chairperson
4. Stop Signs or Speed Bumps
5.  Street Trees		 September 20, 2011
Treasurer's Report		 01. Review 2011 Events
02. Block Party Canopies
03. Architectural Control
04. Appoint Elections Chairperson
05. 2012 Estimated Budget
October 26, 2010
Special Board Meeting		 Type II Business Presentation    

 

Archives
Special Board Meetings - SBM
2005 2006 2007 2008 2009
January 18, 2005
March 15, 2005 SBM
May 17, 2005
November 3, 2005 SBM		 January 24, 2006
February 21, 2006 SBM
May 9, 2006
June 6, 2006 SBM
August 29, 2006 SBM
September 19, 2006 SBM
October 3, 2006 SBM		 January 16, 2007
February 6, 2007 SBM
April 26, 2007 SBM
May 10, 2007
July 17, 2007 SBM
September 25, 2007

January 22, 2008
February 5, 2008 SBM
May 13, 2008
June 3, 2008 SBM
June 10, 2008 SBM
July 8, 2008 SBM
September 16, 2008
November 18, 2008 SBM

 January 13, 2009
May 12, 2009
June 16, 2009 SBM
September 22, 2009
2003 2004
March 19, 2003 SBM
March 25, 2003 SBM
April 3, 2003 SBM
April 10, 2003 SBM
April 17, 2003 SBM
April 23, 2003
May 8, 2003 SBM
May 22, 2003
June 12, 2003 SBM
September 17, 2003 SBM
October 16, 2003 SBM
November 18, 2003
 January 13, 2004
February 17, 2004 SBM
May 18, 2004
September 16, 2004 SBM

Archived Treasurer Reports
2003
2004
2005
2006
2007
2008
2009
Turnover Meeting March 2003 Organization Meeting of newly elected 2003 Board of Directors